http://ppra.forumotions.com/feed/? Latest topics Tue, 02 Mar 2010 11:30:10 GMT 10 http://i81.servimg.com/u/f81/14/01/83/01/site_l11.gif http://ppra.forumotions.com/feed/? http://ppra.forumotions.com/general-information-f13/tangazo-la-warsha-psptb-t49.htm GadielCM Attention for whom it may concern! I am refering the advert from Procurement and Supplies Professionals and Technician Board (PSPTB) on Tanzania Procurement Journal Supplement appeared today 2nd March 2010 on page 2 (1/4 page) advert. For the information, there is no schedule of the Warsha ya Maadili ya Ununuzi to be executed which shows the date, month, place to all participants invited, instead they insisited to register to the respective board.It could be better to have the schedule ... General Information Tue, 02 Mar 2010 11:30:10 GMT http://ppra.forumotions.com/general-information-f13/tangazo-la-warsha-psptb-t49.htm#149 http://ppra.forumotions.com/general-information-f13/tangazo-la-warsha-psptb-t49.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/opening-of-bids-during-public-holidays-t48.htm RJM Increasingly Procuring Entities are issued adverts for Invitation for Bids indicating that bids will be opened on the days which are either non-working days [Saturday/Sunday] or Public Holidays. Consider a scenario whereby a PE advertised a bid through International Competitive Bidding and they indicated the date for deadline for submission/opening bids which unfortunately coincide with the Public Holiday [Maulid/Idd] and they become aware of the situation one week before the respective date ... Tendering Processes, Procedures and related Guidelines Wed, 24 Feb 2010 08:53:25 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/opening-of-bids-during-public-holidays-t48.htm#145 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/opening-of-bids-during-public-holidays-t48.htm http://ppra.forumotions.com/general-issues-f7/methods-of-procurement-t47.htm freddy.mbeyella Part VI of the Public Procurement (goods, works, non consultants’ services and disposal of public assets by tender) G.N. No. 97 provides different methods of procurement. I have no problem with some methods such as International competitive tendering, National tendering, restricted tendering; International and national shopping and Single as their application has been properly covered. Other methods from my point view are not clear. For discussions I have pointed out some of issues which require ... General Issues Tue, 23 Feb 2010 13:50:15 GMT http://ppra.forumotions.com/general-issues-f7/methods-of-procurement-t47.htm#143 http://ppra.forumotions.com/general-issues-f7/methods-of-procurement-t47.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/advert-for-international-and-national-shopping-method-t46.htm freddy.mbeyella I have seen a number of from public institutions advertising in Newspapers inviting suppliers/contractors to submit quotations. Is this proper? Tendering Processes, Procedures and related Guidelines Wed, 10 Feb 2010 08:32:00 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/advert-for-international-and-national-shopping-method-t46.htm#139 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/advert-for-international-and-national-shopping-method-t46.htm http://ppra.forumotions.com/general-information-f13/your-comments-on-tanzania-procurement-journal-supplement-t13.htm RSM It is now the 14th Edition of Tanzania Procurement Journal Supplement - which means that the supplement is 14 weeks old. Can we have views of readers on how they perceive the supplement and if there are any areas which they feel should be improved? General Information Tue, 06 Oct 2009 04:21:17 GMT http://ppra.forumotions.com/general-information-f13/your-comments-on-tanzania-procurement-journal-supplement-t13.htm#40 http://ppra.forumotions.com/general-information-f13/your-comments-on-tanzania-procurement-journal-supplement-t13.htm http://ppra.forumotions.com/general-information-f13/bidding-documents-t42.htm Mathias Galibona The Bidder is expected to use the bidding documents to prepare his Bid. One bidder encountered a problem whereby the Identification number of the bid on the cover page and Invitation for bid was different from that in the Bidding Data Sheet. The bidder noticed this difference when preparing the documents and the time given by the Procuring Entity to respond to request for clarifications has already expired. Will it be proper for the bidder to use the information on the Bid Data Sheet? Are ... General Information Thu, 14 Jan 2010 14:49:10 GMT http://ppra.forumotions.com/general-information-f13/bidding-documents-t42.htm#114 http://ppra.forumotions.com/general-information-f13/bidding-documents-t42.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/disposal-of-public-assets-t40.htm freddy.mbeyella One of the functions of Procurement Management Unit in accordance with the Public Procurement Act 2004 is to plan the procurement and disposal by tender activities of PE. Second Schedule of Public Procurement (goods, works, non consultants’ services and disposal of public assets by tender) G.N. No. 97 has indicated methods of selection and limit of application for international and national competitive tendering only. Can any one enlighten me the procedure for disposal for assets falling below ... Tendering Processes, Procedures and related Guidelines Mon, 21 Dec 2009 09:56:53 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/disposal-of-public-assets-t40.htm#106 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/disposal-of-public-assets-t40.htm http://ppra.forumotions.com/contract-management-f14/retention-money-security-t26.htm RJM Retention Money Security (Retention Bond) is the type of performance bond that protects the client after a contract or project is finished. It guarantees that the contractor will carry out all necessary work to correct structural and/or other defects discovered immediately after completion of the contract, even if full has been made to the contractor. Normally it is provided by the contractor once only at or near to the commencement of the contract for the full amount of the retention i.e. 10% ... Contract Management Wed, 04 Nov 2009 08:48:30 GMT http://ppra.forumotions.com/contract-management-f14/retention-money-security-t26.htm#64 http://ppra.forumotions.com/contract-management-f14/retention-money-security-t26.htm http://ppra.forumotions.com/contract-management-f14/payment-methods-for-goods-supplied-t45.htm Mathias Galibona I have been supplying various goods to different Procuring Entities. The documents we have been using to participate in the tender are the Standard Bidding Documents - Goods and subsequently being awarded the tender. The method of payments for goods is described in GCC Clause 18 and the SCC. My main concern is payment made on acceptance as stipulated in the documents: "On Acceptance: .....% of Contract price shall be paid to the Supplier within thirty (30)days after the date of acceptance ... Contract Management Thu, 21 Jan 2010 14:10:35 GMT http://ppra.forumotions.com/contract-management-f14/payment-methods-for-goods-supplied-t45.htm#126 http://ppra.forumotions.com/contract-management-f14/payment-methods-for-goods-supplied-t45.htm http://ppra.forumotions.com/procurement-of-consultancy-services-f9/selection-procedures-conditions-for-application-t41.htm GadielCM Happy new year in the forum!. I am refering to the Rg. 39 ''Selection based on compatibility of technical proposals and least cost consideration''. my Concern from this provision of regulation is that, Is it necessary to carry out the combined evaluation report of Technical and financial proposal as it is in Rg. 38/GN 98 of the PPA 2004, or not and if meets the condition of Rg. 39(2) then you furnish with Rg. 39(3) without combined evaluation report for both as in RG 38(1-5)/GN 98. Can someone ... Procurement of Consultancy Services Fri, 08 Jan 2010 09:20:06 GMT http://ppra.forumotions.com/procurement-of-consultancy-services-f9/selection-procedures-conditions-for-application-t41.htm#113 http://ppra.forumotions.com/procurement-of-consultancy-services-f9/selection-procedures-conditions-for-application-t41.htm http://ppra.forumotions.com/contract-management-f14/advance-payment-vs-financial-soundness-t44.htm RJM We all know that the essence of assess financial soundness of the firm prior awarding the contract is satisfy ourselves that the firm to be awarded has financial capability to execute the contract. As a matter of procedures we normal requesting bidders to submit information such as bank statements, loss and profit, turnover, evidence of credit facilities etc. In the evaluation process especially Post-qualification [Due Diligence] firm fail to meet criteria set forth in the solicitation documents ... Contract Management Fri, 15 Jan 2010 10:58:22 GMT http://ppra.forumotions.com/contract-management-f14/advance-payment-vs-financial-soundness-t44.htm#119 http://ppra.forumotions.com/contract-management-f14/advance-payment-vs-financial-soundness-t44.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/predetermined-tender-value-engineers-estimate-t43.htm RJM HAPPY YEAR COMRADES! I was asked by friend of mine, what is the essence of the Predetermine Tender Value commonly known as an Engineer’s Estimate (EE). The first thing I recalled was the real practice of using Engineer’s Estimate in the evaluation of tenders. I think most of us we have evident that tenders are rejected solely because the bid price above or below EE. Besides, this has posed a lot of questions to the practitioners such as; what happen if the EE is not realistic? He further ... Tendering Processes, Procedures and related Guidelines Thu, 14 Jan 2010 15:21:07 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/predetermined-tender-value-engineers-estimate-t43.htm#115 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/predetermined-tender-value-engineers-estimate-t43.htm http://ppra.forumotions.com/procurement-of-goods-works-and-non-consultancy-services-f8/adjudicator-and-adjudication-t38.htm RJM Last week I received a call from one of the practitioners in the procurement field asking about Adjudicator and Adjudication process. Mainly concerning was who is the Adjudicator, what is the Adjudication and why is it important to have Adjudicator in the contract? The first thing I recalled is the numerous bidding and contract documents have seen indicated in the Bid Data Sheet and Special Conditions of Contracts that Adjudicator is NOT APPLICABLE (NA). This sums up that most practitioners they ... Procurement of Goods, Works and Non Consultancy Services Mon, 21 Dec 2009 07:58:18 GMT http://ppra.forumotions.com/procurement-of-goods-works-and-non-consultancy-services-f8/adjudicator-and-adjudication-t38.htm#104 http://ppra.forumotions.com/procurement-of-goods-works-and-non-consultancy-services-f8/adjudicator-and-adjudication-t38.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/tying-bids-proposals-t39.htm RJM In the old version forum, tying bids/proposals was one of the interesting topics and I believe the topic did not get required attention due to the fact that the forum was new and few number of the members compare to now. The issue was what is the best line of action in the case where two firms tie in the scores of combined technical and financial proposals AS WELL AS in the case of Quality Based, Fixed Budget and Least Cost Selections? Furthermore, in the procurement of works, goods and ... Tendering Processes, Procedures and related Guidelines Mon, 21 Dec 2009 09:50:00 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/tying-bids-proposals-t39.htm#105 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/tying-bids-proposals-t39.htm http://ppra.forumotions.com/general-issues-f7/is-it-true-that-international-national-competitive-bidding-lengthy-and-costfull-method-of-procurement-t36.htm Gaitan I read one article written by one American procurement professional discarding open tendering either national or international as is not a good method to add value for money. Some arguements raised by him are as follows:- a) It is a lengthy process that incur various costs on every stage that it should pass through contrary to selective tendering that only few bidder that have been prequalified are invited to bid. b) The main criterion for tender evaluation is price although there are ... General Issues Wed, 16 Dec 2009 12:21:04 GMT http://ppra.forumotions.com/general-issues-f7/is-it-true-that-international-national-competitive-bidding-lengthy-and-costfull-method-of-procurement-t36.htm#97 http://ppra.forumotions.com/general-issues-f7/is-it-true-that-international-national-competitive-bidding-lengthy-and-costfull-method-of-procurement-t36.htm http://ppra.forumotions.com/general-issues-f7/procurement-supplement-on-daily-news-comment-t37.htm GadielCM To whom it may Concern! I am refering to the Supplement No. 23 on December 8th, 2009, procurement supplement in Daily Newspaper Volume II-No. 12. For benefit of other readers, there is wrong citation made for limits of value applied when you want to select procurement method using the Second Schedule of G.N 97 OF PPA 2004. Before my comment, read the following part of that paragraph on the issue of '' Emergence Procurement needs informed decisions by Procuring Entity''. The paragraph ... General Issues Thu, 17 Dec 2009 08:10:36 GMT http://ppra.forumotions.com/general-issues-f7/procurement-supplement-on-daily-news-comment-t37.htm#101 http://ppra.forumotions.com/general-issues-f7/procurement-supplement-on-daily-news-comment-t37.htm http://ppra.forumotions.com/e-government-procurement-f11/are-we-ready-to-embark-on-e-procurement-t20.htm RSM
As a country are we ready to embark on e- procurement???]]> e-Government Procurement Tue, 06 Oct 2009 14:41:39 GMT http://ppra.forumotions.com/e-government-procurement-f11/are-we-ready-to-embark-on-e-procurement-t20.htm#47 http://ppra.forumotions.com/e-government-procurement-f11/are-we-ready-to-embark-on-e-procurement-t20.htm http://ppra.forumotions.com/general-issues-f7/framework-contract-t35.htm Gaitan The matter of common use items by the Government Procurement Services agency is calling me back to the era of Central Tender Board. Establishment of PPRA aimed at decentralizing procurement activities to respective PEs for encouraging efficiency and economy through proper execution and management of procurement sprocesses, procedures and contract management. We need also to call back why did GPSA by then Goverment Stores fail on its responsibilities and how will they now succeed with the ... General Issues Tue, 15 Dec 2009 10:46:43 GMT http://ppra.forumotions.com/general-issues-f7/framework-contract-t35.htm#94 http://ppra.forumotions.com/general-issues-f7/framework-contract-t35.htm http://ppra.forumotions.com/general-issues-f7/store-pmu-t34.htm GadielCM When I was in tailor made training made by jointly of two PE's facilitated by PPRA 2008. During that session, we taught about formation of PMU unit in respective PE by use of different classification of procurement volume.One issue raised is when a certain PE has SUPPLIES unit comprised 6 procurement and supplies professionals. and among of those procurement professionals they placed in Supplies Unit (store ) and others in PMU. The question came; after PMU formed who will be in PMU and who ... General Issues Fri, 11 Dec 2009 10:09:44 GMT http://ppra.forumotions.com/general-issues-f7/store-pmu-t34.htm#92 http://ppra.forumotions.com/general-issues-f7/store-pmu-t34.htm http://ppra.forumotions.com/procurement-of-consultancy-services-f9/procurement-of-legal-services-t12.htm RJM It has come to my observation that the Procurement of Legal Services for Public Institutions is not covered under the PPA, Cap 410 and its Regulations. Can someone light the shed; if legal services are consultancy services or not. If yes, why are they not subjected in the similar process for selecting and employing consultants?]]> Procurement of Consultancy Services Thu, 24 Sep 2009 09:38:07 GMT http://ppra.forumotions.com/procurement-of-consultancy-services-f9/procurement-of-legal-services-t12.htm#35 http://ppra.forumotions.com/procurement-of-consultancy-services-f9/procurement-of-legal-services-t12.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/inspection-ans-acceptance-of-goods-t33.htm dionis With reference to GN 97 RG 126 and 127 which account officer should appoint the good inspection and acceptance committee I would like to be enlighten on the following aspect 1. Which is acceptable value that the PE shall incur in order the goods to be inspected? 2. What is the penalty attached to the inspection committee if they fail to do proper inspection for the goods procured? 3. Who carry the liability of the goods in question once the inspection fail perform there work ? 4. what ... Tendering Processes, Procedures and related Guidelines Tue, 08 Dec 2009 15:29:36 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/inspection-ans-acceptance-of-goods-t33.htm#84 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/inspection-ans-acceptance-of-goods-t33.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/direct-shopping-on-basis-of-quotations-t32.htm freddy.mbeyella Would you please, clarify on the meaning of direct shopping by quotation. What is the procedure to follow? What type of documentation is required? How and who performs evaluation? Tendering Processes, Procedures and related Guidelines Thu, 03 Dec 2009 14:28:21 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/direct-shopping-on-basis-of-quotations-t32.htm#80 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/direct-shopping-on-basis-of-quotations-t32.htm http://ppra.forumotions.com/contract-management-f14/liquidated-and-ascertain-damages-t30.htm KURARE We are PE dealing with the contract for civil works using Standard Bidding Document for Smaller Works issued by PPRA wherein the time for completion was set at 12 months. The Contractor had a time overrun of 18 months and after deductions of unworkable day and delays caused by late approval of construction drawings the delay would still run to the maximum of 10% of delay damages foreseen in the contract. We propose to inform the contractor that not only he is to pay for these delay damages amounting ... Contract Management Thu, 05 Nov 2009 06:03:15 GMT http://ppra.forumotions.com/contract-management-f14/liquidated-and-ascertain-damages-t30.htm#69 http://ppra.forumotions.com/contract-management-f14/liquidated-and-ascertain-damages-t30.htm http://ppra.forumotions.com/general-issues-f7/frame-work-contracts-t29.htm RMD We recentlly have the former Government Stores now (GPSA )- Government Procurement Services Agency, vested to the advertising tenders,and signing on behalf of all PES, and its then the duty of the PE S TO PREPARE LPOS FOR those common used items; 1.Bearing in mind the geographical locations of PES How is this arrangements gona work taking into considerations VALUE FOR MONEY,TIME,PRICE ETC Lets brain storm taking into considerations KARAGWE - TUNDUMA - NKASI- KIBONDO AS PROCURENIG ENTITIES ... General Issues Wed, 04 Nov 2009 09:41:27 GMT http://ppra.forumotions.com/general-issues-f7/frame-work-contracts-t29.htm#67 http://ppra.forumotions.com/general-issues-f7/frame-work-contracts-t29.htm http://ppra.forumotions.com/general-issues-f7/tender-board-voting-in-the-meeting-t31.htm RJM Section 6(3) of the Second Schedule of the PPA, Cap 410 states that "At any meeting of the board, a decision of the majority of the members present and voting shall be recorded as a decision of the board, save that a member who dissents from that decision shall be entitled to have his dissenting decision and the reasons for it to be recorded in the minutes of that meeting". Can someone light the shed what are the circumstances can lead the Tender Board (TB) to vote during the meeting. ... General Issues Wed, 02 Dec 2009 05:33:04 GMT http://ppra.forumotions.com/general-issues-f7/tender-board-voting-in-the-meeting-t31.htm#76 http://ppra.forumotions.com/general-issues-f7/tender-board-voting-in-the-meeting-t31.htm http://ppra.forumotions.com/general-issues-f7/evaluation-comitee-t28.htm RMD Is it correct for the accounting officer to re - appoint the new team and ignore the recomendations of FORMER TEAM /PMU AND TB FOR THE SAME TENDER? AND EVENTUALLY AWARD TO A DIFFERENT BIDDER AL TOGETHER !!
LETS BRAIN STORM WITH REFERENCE TO THE ACTS AND REGULATIONS !]]> General Issues Wed, 04 Nov 2009 09:25:18 GMT http://ppra.forumotions.com/general-issues-f7/evaluation-comitee-t28.htm#66 http://ppra.forumotions.com/general-issues-f7/evaluation-comitee-t28.htm http://ppra.forumotions.com/general-issues-f7/is-the-secretary-of-the-tb-a-member-of-a-board-response-t8.htm GadielCM Dear member in the forum, I wanna respond for the question raised by one member in the forum. basically, the question that ''Is the secretary of the tender board a member of the board?''. The direct answer here is not a member.The obvious answer is interpreted in the same shedule which cited by the one who asked the question. In the second schedule of the Act (PPA 2004) under page 68-69, you can find the composition, appointment and procedures of tender board in which made under section 28 of ... General Issues Mon, 24 Aug 2009 06:20:01 GMT http://ppra.forumotions.com/general-issues-f7/is-the-secretary-of-the-tb-a-member-of-a-board-response-t8.htm#10 http://ppra.forumotions.com/general-issues-f7/is-the-secretary-of-the-tb-a-member-of-a-board-response-t8.htm http://ppra.forumotions.com/contract-management-f14/contractor-abandoning-the-works-t27.htm RJM I was asked this question with one of the practitioners in the procurement and I found it interesting and merit to share. Please help!

What are the courses of action that the PE should take, as per the provisions of Standard Bidding Document (Smaller Works & Medium and Large Work), supposing that the contractor quit the job without completing the job and that the contractor had been over paid at that point of time?]]> Contract Management Wed, 04 Nov 2009 09:16:29 GMT http://ppra.forumotions.com/contract-management-f14/contractor-abandoning-the-works-t27.htm#65 http://ppra.forumotions.com/contract-management-f14/contractor-abandoning-the-works-t27.htm http://ppra.forumotions.com/complaints-reviews-f3/partial-bid-t25.htm Kawunju A certain Procuring Entity (PE) invited tender for the supply of computers and its accessories. In the list of items it was indicated that the PE intended prospective bidders to supply a total of 20 Desktop Computers. However, PE discovered that understated the Desk Computers by 8. The PE issued an addendum to remedy the error and extended the deadline for submission of tenders. The addendum stated a total quantity of Desktop Computer 28 instead of 8 and was circulated to all respective bidders ... Complaints Reviews Fri, 09 Oct 2009 11:39:18 GMT http://ppra.forumotions.com/complaints-reviews-f3/partial-bid-t25.htm#53 http://ppra.forumotions.com/complaints-reviews-f3/partial-bid-t25.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/pmu-to-review-evaluation-reports-t23.htm RJM There are on going debates for sometimes now; on whether PMUs are mandated to review the evaluation reports prior to submit to the respective TB by the virtue of the following Section and Regulations:- S37(1)/2004 of PPA 2004: All evaluations shall be conducted by an evaluation committee, which shall report to the Procurement Management Unit. R69(3)/98/2005: After the technical proposals have been evaluated, the PMU shall furnish to the appropriate tender board, in sufficient time for ... Tendering Processes, Procedures and related Guidelines Thu, 08 Oct 2009 07:44:34 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/pmu-to-review-evaluation-reports-t23.htm#50 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/pmu-to-review-evaluation-reports-t23.htm http://ppra.forumotions.com/fraud-bribery-collusion-f12/fraud-in-the-use-of-quotation-method-t22.htm RSM In this country certain practices exist and have been taken as a norm in public procurement. It is not uncommon to find a potential bidder going around his friends asking them to prepare a hiked bid to escort his tender or a public official obtaining one genuine(?) quotation from a supplier and other fake quotations to escort this desired supplier. Did you know that this amounts to fraudulent practice?]]> Fraud / Bribery / Collusion Wed, 07 Oct 2009 04:29:10 GMT http://ppra.forumotions.com/fraud-bribery-collusion-f12/fraud-in-the-use-of-quotation-method-t22.htm#49 http://ppra.forumotions.com/fraud-bribery-collusion-f12/fraud-in-the-use-of-quotation-method-t22.htm http://ppra.forumotions.com/contract-management-f14/items-for-which-no-rate-or-price-t24.htm RJM Instruction to Bidders (ITB) Clauses 15.2 and 14.2 for Standard Bidding Documents for Small Works Contracts and Medium & Large Works Contracts respectively states that “The Bidder shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Items for which no rate or price is entered by the Bidder will not be paid for by the Procuring Entity when executed and shall be deemed covered by the other rates and prices in the Bill of quantities”. Can someone ... Contract Management Thu, 08 Oct 2009 08:06:33 GMT http://ppra.forumotions.com/contract-management-f14/items-for-which-no-rate-or-price-t24.htm#51 http://ppra.forumotions.com/contract-management-f14/items-for-which-no-rate-or-price-t24.htm http://ppra.forumotions.com/fraud-bribery-collusion-f12/public-officers-participation-in-procurement-t21.htm RSM According to Section 73(3) of the Public Procurement Act 2004, "Procurement shall not be made from a public officer or associate of a public officer acting in a private capacity, either alone or as a partner in a partnership or as an officer of a company". And according to Section 3(2) and 3(3) of the same Act: (2) For purposes of this Act, a person is presumed to be an associate if : (a) in the case of a public officer, that person is the public officer’s husband, wife ... Fraud / Bribery / Collusion Wed, 07 Oct 2009 04:26:53 GMT http://ppra.forumotions.com/fraud-bribery-collusion-f12/public-officers-participation-in-procurement-t21.htm#48 http://ppra.forumotions.com/fraud-bribery-collusion-f12/public-officers-participation-in-procurement-t21.htm http://ppra.forumotions.com/procurement-of-goods-works-and-non-consultancy-services-f8/post-qualification-vs-due-diligence-t19.htm RSM There has been a bit of confusion amongst non- procurement professionals that the Public Procurement Act does not provide for conduct of a due diligence process to a lowest evaluated bid before the award of contract. The term used for due diligence in the procurement process is POST-QUALIFICATION. Post-qualification is the process of verifying, validating and ascertaining all the statements made and documents submitted by the bidder with the LOWEST EVALUATED BID, which includes ascertaining ... Procurement of Goods, Works and Non Consultancy Services Tue, 06 Oct 2009 14:33:16 GMT http://ppra.forumotions.com/procurement-of-goods-works-and-non-consultancy-services-f8/post-qualification-vs-due-diligence-t19.htm#46 http://ppra.forumotions.com/procurement-of-goods-works-and-non-consultancy-services-f8/post-qualification-vs-due-diligence-t19.htm http://ppra.forumotions.com/procurement-reviews-auditing-f5/new-tenders-for-auditing-procurement-t18.htm RSM PPRA has awarded two contracts to National Construction Council and Mzumbe University to carry out procurement audits in 60 procuring Entities. Read details in the Tanzania Procurement Journal Supplement available online at www.ppra.go.tz. Also read article in the TPJ supplement on how procurement audits is assisting PEs to improve their procurement. SUBMIT YOUR COMMENTS ON HOW PPRA CAN IMPROVE IN CARRYING OUT PROCUREMENT AUDITS. Procurement Reviews / Auditing Tue, 06 Oct 2009 06:31:43 GMT http://ppra.forumotions.com/procurement-reviews-auditing-f5/new-tenders-for-auditing-procurement-t18.htm#45 http://ppra.forumotions.com/procurement-reviews-auditing-f5/new-tenders-for-auditing-procurement-t18.htm http://ppra.forumotions.com/procurement-management-information-system-pmis-f2/about-pmis-t17.htm RSM Procurement Management Information System (PMIS) is now operational… Are you a public Procuring entity? Is your office connected to Internet Services? Do you work in the Procurement Management Unit (PMU)? Do you have basic IT skills for Internet browsing ? Are you conversant with the Systems for Checking and Monitoring developed by PPRA? If your answer to the above questions is YES, then PMIS is for you. Please request your User name and Password and start using the system ... Procurement Management Information System (PMIS) Tue, 06 Oct 2009 06:23:02 GMT http://ppra.forumotions.com/procurement-management-information-system-pmis-f2/about-pmis-t17.htm#44 http://ppra.forumotions.com/procurement-management-information-system-pmis-f2/about-pmis-t17.htm http://ppra.forumotions.com/system-for-checking-and-monitoring-f6/about-the-system-of-checking-and-monitoring-procurement-processes-t16.htm RSM The Public Procurement Regulatory Authority (PPRA) is mandated under the Public Procurement Act, 2004 (PPA) to monitor compliance by the Procuring Entities (PEs) to the PPA and its Regulations; to assess the procurement system in the country and advise on the improvement measures to be taken; and to organize and maintain a system for the publication of data on public procurement opportunities, awards and any other information of public interest. The aim is to have an effective and efficient procurement ... System for Checking and Monitoring Tue, 06 Oct 2009 06:01:34 GMT http://ppra.forumotions.com/system-for-checking-and-monitoring-f6/about-the-system-of-checking-and-monitoring-procurement-processes-t16.htm#43 http://ppra.forumotions.com/system-for-checking-and-monitoring-f6/about-the-system-of-checking-and-monitoring-procurement-processes-t16.htm http://ppra.forumotions.com/procurement-planning-f15/templates-for-preparation-of-procurement-plans-t15.htm RSM Templates for Preparing Annual Procurement Plan and Guidelines on filling the templates from PPRA's website www.ppra.go.tz -Circulars to Procuring Entities menu.]]> Procurement Planning Tue, 06 Oct 2009 04:32:39 GMT http://ppra.forumotions.com/procurement-planning-f15/templates-for-preparation-of-procurement-plans-t15.htm#42 http://ppra.forumotions.com/procurement-planning-f15/templates-for-preparation-of-procurement-plans-t15.htm http://ppra.forumotions.com/complaints-reviews-f3/posting-of-public-procurement-appeals-authority-rullings-in-the-tanzania-procurement-journal-supplement-t14.htm RSM www.ppra.go.tz.

PPRA further welcomes your views and comments on these rulings.]]> Complaints Reviews Tue, 06 Oct 2009 04:26:50 GMT http://ppra.forumotions.com/complaints-reviews-f3/posting-of-public-procurement-appeals-authority-rullings-in-the-tanzania-procurement-journal-supplement-t14.htm#41 http://ppra.forumotions.com/complaints-reviews-f3/posting-of-public-procurement-appeals-authority-rullings-in-the-tanzania-procurement-journal-supplement-t14.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/submission-of-late-bids-t11.htm RSM This is one of the querries we received from one of the Consultants submitting a proposal requesting his late submitted proposal to be accepted: We have received feedback from the courier company that their delivery to you was refused. I fully understand the cutoff time and rules regarding these proposals. However, given that fact that we are far away and rely on service providers, and also that this is the third attempt on your behalf to get sufficient response to this RFP, I ask that you ... Tendering Processes, Procedures and related Guidelines Wed, 16 Sep 2009 04:18:49 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/submission-of-late-bids-t11.htm#30 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/submission-of-late-bids-t11.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/evaluation-process-t10.htm GadielCM During evaluation process, we basically refers to Rg 90 (2-15)/GN97, for procurement of goods, works, non-consultant services and disposal of public asset. Evaluation process guided by sequencial series for evaluating any tender regarding to Rg 90(6), that it should be a preliminary evaluation to determine the responsive and non-responsive bidders to qualify for detailed evaluation and if any for post evaluation as Rg 94 (2). My concern is;- (a)what are the different and when do we use ... Tendering Processes, Procedures and related Guidelines Wed, 26 Aug 2009 13:02:33 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/evaluation-process-t10.htm#18 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/evaluation-process-t10.htm http://ppra.forumotions.com/general-information-f13/public-procurement-journal-supplement-launched-t3.htm pms www.ppra.go.tz. Please be aware and get your copy every tuesday.../PMS]]> General Information Wed, 29 Jul 2009 09:18:43 GMT http://ppra.forumotions.com/general-information-f13/public-procurement-journal-supplement-launched-t3.htm#3 http://ppra.forumotions.com/general-information-f13/public-procurement-journal-supplement-launched-t3.htm http://ppra.forumotions.com/procurement-of-consultancy-services-f9/preparation-of-shortlist-for-consultancy-services-t7.htm RJM Regulation 50(6)/98/2005 outlines that PE and TB may make use of several sources when drawing up the shortlist of consultants (i) the PE’s own experience of consulting firms and individual consultant; and (ii) the list of consultants who expressed interest. 1. In view of the above, can someone shed the light on the following issues; (a) Regulation 50(2)/98/2005 requires the shortlist to comprise five to ten firms. What will happen if the shortlisted firms are below minimum number of five ... Procurement of Consultancy Services Thu, 20 Aug 2009 10:53:07 GMT http://ppra.forumotions.com/procurement-of-consultancy-services-f9/preparation-of-shortlist-for-consultancy-services-t7.htm#9 http://ppra.forumotions.com/procurement-of-consultancy-services-f9/preparation-of-shortlist-for-consultancy-services-t7.htm http://ppra.forumotions.com/contract-management-f14/change-in-the-quantities-t5.htm RJM Can someone help to interpret correctly Clause [Changes in the Quantities] which can be found in both Standard Bidding Documents for Smaller Works and Medium & Large Contracts in relation with the Section of 69 (2) [Alteration and Amendments] of the PPA, Cap 410, Section 30 (b) [Functions of Tender Board] of the PPA, Cap 410 and Regulation 177 [Amendments after Signature] of GN No. 97 of 2005. In short all these provisions require any amendment of the original contract to be made after approval ... Contract Management Tue, 04 Aug 2009 09:26:41 GMT http://ppra.forumotions.com/contract-management-f14/change-in-the-quantities-t5.htm#5 http://ppra.forumotions.com/contract-management-f14/change-in-the-quantities-t5.htm http://ppra.forumotions.com/procurement-of-consultancy-services-f9/selection-of-individual-consultants-t4.htm RJM Under the current legislation [PPA, Cap 410 and its Regulations], Individual Consultants are required to be selected on the basis of their qualifications and capability to carry out the assignment i.e. professional competence, experience and knowledge of the local conditions. Furthermore, on the basis of the CV, PE should evaluate the qualifications and experience of each Consultant, particularly in the field of the assignment concerned and classify them by order of merit. The criteria to be ... Procurement of Consultancy Services Mon, 03 Aug 2009 09:50:47 GMT http://ppra.forumotions.com/procurement-of-consultancy-services-f9/selection-of-individual-consultants-t4.htm#4 http://ppra.forumotions.com/procurement-of-consultancy-services-f9/selection-of-individual-consultants-t4.htm http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/letter-of-invitation-for-quotations-t9.htm GadielCM Am refering the issue from Regulation 68 of G.N. 97, of the PPA 2004.This regulation give us the national and international shopping as the method of procurement for value worth up to 80, 000,000/= as defined in the second schedule of the G.N. 97 for goods. My concern is that; what kind of letter needed rather than preparing the Invitation for quotion document which is available within ppra website for procurement by quotations which not exceed 30 pages to invite the bidders?, -it should ... Tendering Processes, Procedures and related Guidelines Mon, 24 Aug 2009 06:52:10 GMT http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/letter-of-invitation-for-quotations-t9.htm#11 http://ppra.forumotions.com/tendering-processes-procedures-and-related-guidelines-f1/letter-of-invitation-for-quotations-t9.htm http://ppra.forumotions.com/general-issues-f7/is-the-secretary-of-the-tb-a-member-of-a-board-t6.htm RJM Pursuant to the Second Schedule of the PPA, Cap 410 [Composition and Appointment], is the Secretary of the Tender Board a Member of the Board?? General Issues Mon, 10 Aug 2009 12:27:45 GMT http://ppra.forumotions.com/general-issues-f7/is-the-secretary-of-the-tb-a-member-of-a-board-t6.htm#7 http://ppra.forumotions.com/general-issues-f7/is-the-secretary-of-the-tb-a-member-of-a-board-t6.htm http://ppra.forumotions.com/general-information-f13/training-campaign-on-public-procurement-t2.htm pms www.ppra.go.tz. There are limited chances. Please enroll now...//PMS]]> General Information Wed, 29 Jul 2009 07:24:31 GMT http://ppra.forumotions.com/general-information-f13/training-campaign-on-public-procurement-t2.htm#2 http://ppra.forumotions.com/general-information-f13/training-campaign-on-public-procurement-t2.htm http://ppra.forumotions.com/general-information-f13/public-procurement-forum-now-online-t1.htm pms
Thanks again for supporting the forum and wish you constructive discussions.]]> General Information Wed, 29 Jul 2009 06:49:37 GMT http://ppra.forumotions.com/general-information-f13/public-procurement-forum-now-online-t1.htm#1 http://ppra.forumotions.com/general-information-f13/public-procurement-forum-now-online-t1.htm